Without them, there's no way to prove that a shadowy committee which oversees the spending of tens of thousands of dollars from Red River College was created legally.
If those documents can't be found or it turns out they were destroyed, hidden or never existed, high-level executives and former executives of Red River College could face charges which carry a maximum penalty of six months in jail and/or a fine of $5000.
This includes the college lawyer, a former vice-president and the Dean of Business.
A whistleblower tried to warn Colleges Minister Erin Selby last year that the shady committee was not legitimate and that $275,000 of college money was at risk, only to receive a form letter telling him to take his complaint somewhere else.
Once it was clear the minister intended to do nothing about the bogus committee, the whistleblower was dismissed and the federal agency was informed that the documents it was seeking had been, ahem, "lost."
When you go out for the evening and return to your car only to reach into your pocket and come up emptyhanded, your keys are lost. If you get home and go into the living room and find your big-screen television isn't there, the TV isn't lost. It's missing.
Selby, knowingly or unknowingly, became part of a cover-up the minute she refused to look into the whistleblower's complaint. She compounded her oversight by failing to follow up and see how the complaint was eventually handled by Red River College--- because IT WASN'T.
The College-dominated committee, freed from the threat of an investigation, acted promptly to cancel the whistleblower's radio show, while college officials imposed a blackout on replies to citizens who were asking questions about the shadowy committee.
A year ago this month, the whistleblower, a volunteer at the college-affiliated radio station KICK-FM, wrote to Erin Selby. (The non-profit radio station, financed primarily by Red River College, acts as training ground for the college's journalism students.)
His letter started this way:
"Dear Minister Selby,
Almost at the same time, the CRTC was writing the board of KICK-FM with questions of its own about the "executive committee". While the board could stonewall the public, it couldn't blow off a quasi-judicial agency. The answers it provided the CRTC (which we've discovered in CRTC files) were surprising.
The CRTC was told there were no records of the formation of the executive committee of the KICK board.
The committee had been in existence for about five years, the board claimed, but all records regarding it had "been lost." This was a troubling admission.
The Manitoba Corporations Act requires meticulous record keeping including:
20(2) A corporation shall also prepare, and maintain at its registered office or at another place in Manitoba designated by the directors, adequate accounting records and records containing minutes of meetings and resolutions of the directors and of any committee of directors.
22(2) A corporation and its agents shall take reasonable precautions to
(a) prevent loss or destruction of;
(b) prevent falsification of entries in; and
(c) facilitate detection and correction of inaccuracies in;
the registers and other records required by this Act to be prepared and maintained.
22(3) A person who without reasonable cause contravenes this section is guilty of an offence and liable on summary conviction to a fine not exceeding $5,000. or to imprisonment for a term not exceeding six months or to both.
The radio station's own bylaws control the formation of committees:
The Board may constitute such committees as it sees fit, composed of such
persons as it shall see fit, whether Members of the Board or not. The duties of
such committee shall be those from time to time designated by the Board.
You can see the problem, even if Erin Selby couldn't.
- They admit there is no record that an "executive committee" was ever created by the board of KICK-FM.
- There's no record of who is a member of that committee, who it reports to, or what its duties are.
- In fact, there is not a single word about the executive committee in board minutes for the five years of its alleged existence.
- And, according to the bylaws, such a committee would have to be reconstituted annually by each new board -- which it obviously wasn't.
The Board replied to members of the public that the executive committee was perfectly authorized to make decisions, that the committee had four permanent members plus anyone else they chose to be a member, that it could meet whenever it wanted, that no quorum was necessary, and that all decisions would be rubber-stamped at the next board meeting when the executive committee gave its report.
Yes, you guessed it---there is no record of any reports of the executive committee prior to 2011.
Which is why you can understand why members of the public believe they were lied to by the executive member of Red River College who was given the duty of responding to their emails about the College dominated executive committee. And why they turned to the Minister for Advanced Education when Red River College went silent about its illegal committee that was running KICK-FM at a loss.
So, three months after the whistleblower's warning was dismissed, and 6 weeks after his concerns were validated at the CRTC, Red River College President Stephanie Forsyth treated Selby to the most prized reward anyone can get in Manitoba.
A free ticket to a Winnipeg Jets game.
What can a free Jets ticket buy you?
Peace of mind.